May 25, 2011
Dear Homeowners:
As hurricane season is upon us, once again, and will last through November 30, 2011,the coast of South Florida can be threatened at ANYTIME. The information below will help you prepare for a hurricane emergency and understand how the Association will be preparing your building. This letter has also been written to help you take precautions to protect your family and property. Please refer to the following links to help you in preparations:
http://www.nhc.noaa.gov
http://www.fema.gov
http://floridadisaster.org
In the event of a Hurricane Watch, the management company and its personnel will begin to secure the common areas. All personnel- Manager, maintenance, administrative assistants will remain at the property maintaining the Association’s common areas. When sustained winds reach 45 MPH and the hurricane remains an imminent threat, the essential personnel will shut down the property’s equipment such as clubhouse/guardhouse electric, pool/spa equipment, irrigation pumps, place all gate arms in the up position and make sure that the Association’s ornamental landscaping has been secured and/or removed. This will help assure your systems will be operational after weather conditions return to normal and power has been restored. After the shut down has been completed, all essential personnel will evacuate following the guidelines set by the government for their personnel.
Please plan in advance. Be sure that screened enclosures and any solid roofs over the screened enclosures over your patios are insured for windstorm, hail & hurricane.. Implement as many precautions as practical in advance, such as removing all furniture from the balconies and patios, removing and securing all outside items that might become missiles during the storm, closing hurricane shutters and placing towels on window sills and on the bottom of all sliding glass doors.
Note~ All Hurricane Shutters must be removed no later than 10 days after a hurricane unless there is an imminent hurricane threat behind it. Check your Association’s Rules & Regulations, as the time allotted for removal may differ.
Please make arrangements in advance as to where you will stay during an evacuation. Remember that pets are not allowed in all evacuation centers.
Contact your assigned evacuation center in advance to pre-register and make plans for you, your family and your pets.
Leaving town for any length of time during a hurricane season? Please remember to remove all balcony/ patio furniture, plants, loose objects and assign a nearby relative or friend to close the shutters. In the event of a storm, do not rely on the Association’s staff to make preparations for your individual home; their time will be dedicated to securing the community’s common areas.
When an evacuation order is issued, EVERYONE must evacuate the community and go to your assigned shelter. An evacuation area is no place to be during a hurricane. Employees and residents are all expected to evacuate. There will be no emergency service during a storm and authorities will not be available to help you.
At the time a call for evacuation has been issued, the Association employees will conclude the procedures to prepare the community common areas & clubhouse for the storm and leave. Once an evacuation order is given, you should be packed and prepared to leave.
Your city officials advise the elderly or handicapped residents not to wait for the official evacuation order. Please leave early.
After the hurricane, all essential personnel will return to your community as soon as physically possible after sustained winds have dropped below 45 MPH and an all clear has been issued.
If you have any questions, please feel free to contact me either on my cellular phone at (954) 534-4929. You can also contact me via email at jill@cvpropmgt.com. (Please note this email on your directories my correct email address)
Best Regards,
Jill L. Koch
Sr. Property Manager, LCAM
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Now and then the association will post information on staying safe, securing your home, emergency information and weather related issues.
